Planned budget = current needs
Each manager planning their budget, especially in a period of crisis, should make note of only the realistic needs of their companies. Properly planned procurements exclude inventories. In this case, managers won’t have a headache if they buy only the necessary quantity of goods and services.
Don’t forget about technical progress
The procurement chain is a complicated process that demands tight control. Paper documents are almost extinct, and software replaces them in the best ways possible. Programs, which become cheaper year and year, are not so complicated to use, as previously to imagined. IT-companies already have produced software to optimize procurements, communications, and costs.
He/She who owns the information owns the effective procurements
To optimize procurements, you should clarify all offers which the market can afford. Managers should explore the prices and reputations of each supplier. It will be a real pity , if your supplier doesn’t meet deadlines, or backs out of his obligations at the last minute.
Try to make arrangements
No one can be totally secure in his financial prosperity. If a business owner has financial difficulties right up to the moment of payment, let him try to arrange payments according to his priorities. The next step is to offer payment dates for and guarantees from the buyer.
Look for the partners and compromises
Personal communications and creating a trusting relationship also plays a huge role in optimizing the procurement process. Try to propose an advantageous partnership for both sides. It allows economizing on these procurements for a very long time. In times of crisis, a lot of suppliers make special concessions for their clients to help.